February.24, 2014 8450 ryb

Erasmus - practical placements 2018/2019

Erasmus+ Placements

Placements are the second type of Erasmus student mobility. Providing there is a bilateral agreement signed between Charles University, Faculty of Medicine in Pilsen and the partner institution, students can undertake placements at partner universities or their affiliated institutions, such as laboratories, research centres, teaching schools, teaching hospitals or other workplaces. Students are selected for placements in a procedure organized by our faculty.

Taking part in the Erasmus+ programme

According to the Erasmus programme Eligibility Rules, students are eligible for a placement period abroad if: 

  1. they are enrolled in an accredited Master’s or PhD degree programme at Faculty of Medicine in Pilsen;
  2. they have enrolled for at least the second year of their studies at Faculty of Medicine in Pilsen;
  3. they will remain enrolled as students of Charles University, Faculty of Medicine in Pilsen throughout their placement abroad;
  4. a placement is included in their curriculum. 
  5. the practical placement lasts at least 2 months (min. 60 days)

Selection procedures and nomination of students in 2018/2019

 

University/

Country/

Language of instruction

 

Basic information for student

 

 

Friedrich Schiller University of Jena

Germany

German language

Medicine

 

 

http://www.uni-jena.de/en/guide_guest_studies_FAQ.html

contact: Matthias.duerst@med.uni-jena.de

Winter Semester: from 1.10. to 31.3.

Summer Semester: from 1.4. to 30.9.

 

Medizinische Universität Innsbruck

Austria

German language

Medicine

https://www.i-med.ac.at/studium/mobilitaet/incomings/

contact: international-relations@i-med.ac.at

Winter Semester: September - January

Summer Semester: February - May

 

Universiteit Antwerpen

Belgium

English language

Medicine

www.uantwerp.be/internationalexchange

contact: tina.deroeck@uantwerpen.be

Winter Semester:  Setember - January

Summer Semester: February - June

 

Universidade de Lisboa

Portugal

Portugal language

Medicine

www.ulisboa.pt

www.fm.ul.pt

contact: erasmus@ulisboa.pt

 

University of Coimbra

Portugal

Portuguese/English language

Medicine

http://www.uc.pt/en/driic

contact: dri@uc.pt 

 

 

Universidade do Porto

Portugal

Portugal language

English language 

Medicine

http://sigarra.up.pt/fmup/en/cur_geral.cur_inicio

contact: gri@med.up.pt

 

 

 

Universidad CEU Cardenal Herrera

Spain

Spanish Language

Dentistry

 

 

https://www.uchceu.es/en/services/international-relations/erasmus-students

contact: infoint@uch.ceu.es

Winter Semester: September - January

Summer Semester: February - June

 

Miguel Hernandez  University of Elche, Faculty of Medicine

Spain

Spanish language

Medicine

http://internacional.umh.es/incoming

contact: internationaloffice@uch.ceu.es

Winter Semester: from 22.9. to 16.1.

Summer Semester: from 9.2. to 30.5.

 

Aristotle University of Thessaloniki Faculty of Medicine

Greece

Greek language

Medicine

http://www.eurep.auth.gr/index.php?lang=en

contact: benos@auth.gr

Winter Semester: September - January

Summer Semester: February - June

 

Universitá degli Studi di Napoli Federico II.

Italy

Italian language

Medicine

www.unina.it

contact: international@unina.it

 Winter Semester: September - January

Summer Semester: February - June

 

Lithuanian University of Health Sciences

Lithuania

English language

Medicine

http://lsmuni.lt/en/studies/exchange-studies/

contact: zaneta.dickute@lsmuni.lt

Winter Semester: from  1.9. to 31.1.

Summer Semester: from 1.2. to 30.6.

 

Umea University

Sweden

English language

Medicine

 

 http://www.umu.se/english/education/student-handbook/

contact: carina.johansson@adm.umu.se

Winter Semester: from 1.9. to 17.1.

Summer semestr: from 18.1. to 7.6.

 

University of Debrecen

Hungary

English language

Medicine

 

http://mobi.unideb.hu/en/for_incoming_students

contact: erasmus@unideb.hu

Winter Semester: from 10.9. (22.12. - 6.2. exam period)

Summer Semester: from 11.2. ( 25.5. - 10.7. exam period)

 

Medical University of Silesia

Poland

English language

Medicine

 

http://kariera.sum.edu.pl/index.php?option=com_content&view=article&id=49&Itemid=120

contact: mhenke@sum.edu.pl

Winter Semester:  October - January

Summer Semester: February - June

 

Istanbul Üniversitesi

Turkey

Turkish language

Medicine

http://erasmus.istanbul.edu.tr/en/

contact: intacrel@istanbul.edu.tr

Winter Semester: from  10.9

Summer Semester: from 13.1

 

 

Applying through the online system

When registering in the online system, all candidates can apply for up to three destinations for any one selection procedure from among the places offered by the Charles University faculty, Faculty of Medicine in Pilsen.  

Applying through the Erasmus online system https://is.cuni.cz/webapps

Students gain access to the system by using their personal number (the eight-figure number on their student identity card below the photo) and the password that goes with the card. If they have forgotten the password or it has expired, they can get a new one from the Charles University Central Authentication Service (CAS) at https://ldap.cuni.cz/index.php.

 Training Agreement

The Training Agreement for a placement abroad must have clear links to the curriculum of the student's field of study at Faculty of Medicine in Pilsen. Placements can only be recognized if they have a recognizable equivalent within the student's degree programme at Charles University.

The placement may constitute a compulsory, recommended optional, or optional part of the curriculum.

The specific details and content of the placement must be described in detail via the online system. By filling in this information the students complete their Training Agreement, which constitutes an integral part of the Application Form.

The information given in the Training Agreement is also contained in the Record of the Placement Abroad (Protokol o praktické stáži v zahraničí); this is printed from the online system, approved by Erasmus Faculty Coordinator (Jitka Černohousová) and then signed by the Vice-Dean for Study Affairs (doc.RNDr. Pavel Fiala, CSc.)

Application Form

The Application Form is generated automatically in pdf format and after it has been filled out it can be printed at any time from the online system. When applying for Erasmus placements, it is essential to check the requirements of the partner institution, which may ask for its own forms to be completed, especially regarding accommodation, orientation days, language courses, etc.

Deadlines for applications at partner institutions may be different from those at Faculty of medicine in Pilsen!

Partner institutions usually inform students that they have been accepted for a placement abroad by sending back the confirmed Application Form. The student will also receive a ”Letter of Invitation” directly from the workplace providing the placement. These documents are usually sent to the student’s address. If they are sent to the faculty, the relevant coordinator will inform the student at once so he or she can start to deal with the financial documents.

 

After receiving the Application Form (confirmed by the receiving institution) and the Letter of Invitation, students are entitled to receive a grant to support them during their placement period abroad. This grant is awarded on the basis of a Decision of the Dean.

 

The Faculty Erasmus Coordinator is responsible for drafting the Decision of the Dean to Award a Grant.

If the placement period abroad does not last for a whole number of months, the grant for the last month is allocated on the basis of the number of days of the last month spent abroad, whereby “month” does not mean a calendar month, such as March, but a period of time, such as 6 March to 6 April.

 

1 - 7 days

zero financial support

8-20 days

1/2 financial support for month

21 -30 days

full financial support for month

 

Example: A student who is abroad from 8 January to 25 April receives financial support for 3.5 months.

 Calculation of the length of stay:

- from 8 January to 8 February = 1 month

- from 9 February to 8 March = 2 months

- from 9 March to 8 April = 3 months

- from 9 April to 25 April = 17 days

To calculate the exact length of a placement based on the dates it begins and ends, use this calculator.

Financial Agreement

The proper use of the grant that has been awarded and the conditions for paying it out are set out in the Financial agreement, in accordance with the Eligibility Rules of the Erasmus programme. Students sign the Financial Agreement with Charles University via the European Office.

The Financial Agreement will be ready for the student to sign after the Decision of the Dean to Award a Grant is issued, though no later than 15 days before the student’s planned departure for the placement.

The student’s Erasmus application must be properly completed online (including the number of the EUR account to receive the grant and the number of the student’s ID card or passport) before the Financial Agreement can be printed and prepared for signing. An email informing the student of how the Financial Agreement can be signed and collected will be sent to the address of the student given in the online system.

In order for the Financial Agreement to be signed and the grant paid out, the following documents must be submitted:

 

  • Decision of the Dean to Award a Grant
  • confirmed Training Agreement
  • Record of the Placement Abroad (Protokol o praktické stáži v zahraničí)
  • Letter of Invitation from the receiving institution (placement provider)

 

 

Students receive one original of the Financial Agreement, and also an Erasmus Nomination Letter in English or German for the officials (immigration police) abroad.

According to EU regulations students are obliged to register with the immigration police in the place where they are going to study within 30 days of their arrival.

 

Health insurance and third party liability insurance

EU citizens are entitled to health care in EU and EEA countries in accordance with the EEC Council Regulations 1408/71 and 574/72. However, in all EU countries patients may have to pay some of the costs themselves. For this reason it is students’ responsibility to make sure they have an insurance policy covering all medical expenses that is valid for the country they will study in. Since 1.6.2004 an amendment of the Regulations referred to above has been in force, establishing the European Health Insurance Card as the document entitling patients to medical care in EU and EEA countries.

Students travelling abroad for a placement must also obtain third party liability insurance valid for the receiving institution (the placement provider).

Extending the placement period

Erasmus placement periods can be extended without entitlement to additional financial support (“zero-grant students”). During the period of extension, students continue to have Erasmus status and are able to make use of all the advantages the Erasmus programme offers. The total length of the placement (including the extension) must not be more than 12 months and the placement must finish by the end of the academic year at the latest. The period of extension must follow on directly from the placement that was originally planned.

In order to extend their placement period, students should send their faculty coordinator confirmation that the receiving institution agrees with the extension (a Letter of Invitation for the period of extension), fill in a Training Plan for the period of extension in the online system, and send the form “Changes in the Record of the Placement Abroad” (Změny v protokolu o praktické stáži) in pdf format to the director of their degree programme for approval. After receiving both documents, the faculty coordinator will extend the placement in the online system.

If the student is to received additional financial support for the extension, the faculty coordinator will issue an addendum to the Decision of the Dean to Award a Grant. The Charles University European Office will send the student an Addendum to the Financial Agreement to be signed, which alters the length of the placement period abroad and the obligations after returning.

Obligations after returning

According to the undertakings made in the Financial Agreement, after returning students must complete the final evaluation report and submit the following documents to the European Office and in the copy to the International office of Faculty of Medicine in Pilsen:

 

  • A copy of a record of the results achieved and the content of the placement – or a placement certificate or final evaluation report written by the head of the receiving institution (placement provider)

Deadline for submitting the document: within 10 days of the date it was issued by the receiving institution, but in any case by 30 September of the relevant academic year at the latest.

  • Confirmation of Erasmus practical placement period - A form containing the essential elements for this document can be found in Appendix D of the Financial Agreement.

Deadline for submitting the document: within 10 days of the date it was issued by the receiving institution, but in any case by 30 September of the relevant academic year at the latest.

  • Final report:

 Students fill in their final report on the website of the Executive Agency (Mobility Tool). Students log in using their e-mail address (the one they gave in the Erasmus on-line system). The password for access to the Mobility Tool website to fill in their final report will be sent to them at the same e-mail address about 1 month before the end of their study period abroad. Deadline for submitting report: within 15 days of completing the study period.

Deadline for submitting the report: within 1 month of completing the placement period.

 The European Office keeps a record of all the printed documents required after the end of the placement and the final reports. Students can check whether they have been received in the online system.

Details of financial arrangements if the placement is terminated early

If the “Confirmation of placement period” document shows that the placement period has been terminated early, students are obliged to return the part of the grant that they have received but were not entitled to.

If the placement period abroad does not last for a whole number of months, the grant for the last month is allocated on the basis of the number of days of the last month spent abroad, whereby “month” does not mean a calendar month, such as March, but a period of time, such as 6 March to 6 April.

 

1 - 7 days

zero financial support

8-20 days

1/2 financial support for month

21 -31 days

full financial support for month

To calculate the exact length of a placement based on the dates it begins and ends, use this calculator.

Quick links

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Important links

CHARLES UNIVERSITY

official webpage

BIOMEDICAL CENTER

Faculty of Medicine in Pilsen

SIS

Student Information System